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Microsoft Excel > Learn Microsoft Excel Training > What are the most useful shortcuts for Microsoft Excel?
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What are the most useful shortcuts for Microsoft Excel?

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Using keyboard shortcuts in Microsoft Excel can significantly increase your efficiency and speed up your workflow. Here are some of the most useful shortcuts: Navigation Shortcuts: Ctrl + Arrow Keys: Navigate to the edge of data regions. Ctrl + Home: Move to the top-left cell of the worksheet. Ctrl...
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Using keyboard shortcuts in Microsoft Excel can significantly increase your efficiency and speed up your workflow. Here are some of the most useful shortcuts:

  1. Navigation Shortcuts:

    • Ctrl + Arrow Keys: Navigate to the edge of data regions.
    • Ctrl + Home: Move to the top-left cell of the worksheet.
    • Ctrl + End: Move to the last cell containing data on the worksheet.
    • Ctrl + Space: Select the entire column of the active cell.
    • Shift + Space: Select the entire row of the active cell.

  2. Selection and Editing Shortcuts:

    • Ctrl + A: Select the entire worksheet.
    • Ctrl + C: Copy selected cells.
    • Ctrl + X: Cut selected cells.
    • Ctrl + V: Paste copied or cut cells.
    • Ctrl + Z: Undo the last action.
    • Ctrl + Y: Redo the last undone action.
    • F2: Edit the active cell.
    • Ctrl + D: Fill down (copies the content from the cell above).
    • Ctrl + R: Fill right (copies the content from the cell to the left).

  3. Cell Formatting Shortcuts:

    • Ctrl + B: Bold.
    • Ctrl + I: Italic.
    • Ctrl + U: Underline.
    • Ctrl + 1: Format cells dialog box.
    • Ctrl + Shift + $: Apply currency format.
    • Ctrl + Shift + %: Apply percentage format.

  4. Data Entry and Formula Shortcuts:

    • Enter: Move down one cell after data entry.
    • Tab: Move right one cell after data entry.
    • Ctrl + Enter: Fill the selected cells with the data entered in the active cell.
    • Alt + Enter: Start a new line within a cell.
    • Ctrl + ; (Semicolon): Enter the current date.
    • Ctrl + Shift + ":": Copy the value from the cell above.
    • Ctrl + ' (Apostrophe): Copy the formula from the cell above.
    • Ctrl + ~: Display formulas in cells instead of the results.

  5. Worksheet and Workbook Shortcuts:

    • Ctrl + N: Open a new workbook.
    • Ctrl + O: Open an existing workbook.
    • Ctrl + S: Save the active workbook.
    • Ctrl + P: Print the active sheet.
    • Ctrl + F4: Close the active workbook.

  6. Miscellaneous Shortcuts:

    • Ctrl + F: Open the Find dialog box.
    • Ctrl + H: Open the Replace dialog box.
    • F4: Repeat the last action.
    • Alt + E, S, V: Paste Special.
    • Ctrl + K: Insert a hyperlink.
    • Ctrl + Space, Shift + Space: Select the entire column or row.
    • Ctrl + Shift + L: Turn on/off filters.

Remember that these shortcuts can vary slightly based on your version of Excel and your operating system. These shortcuts are for Windows; if you're using Excel on a Mac, replace "Ctrl" with "Command" in the shortcuts (e.g., Command + C instead of Ctrl + C).

 
 
 
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Software Engineer with 10+ years of experience in IT industry

These are the shortcuts I have found most useful: Ctrl + A=> This selects all contents of the worksheet Ctrl + B=> Highlights the selected cell in bold Ctrl + C=> Copy contents Ctrl + D=> Fill contents from the above cell to current selected cell Ctrl + F=> Find contents in the worksheet Ctrl...
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These are the shortcuts I have found most useful: Ctrl + A=> This selects all contents of the worksheet Ctrl + B=> Highlights the selected cell in bold Ctrl + C=> Copy contents Ctrl + D=> Fill contents from the above cell to current selected cell Ctrl + F=> Find contents in the worksheet Ctrl + H=> Find and replace contents in the worksheet Ctrl + I=> Italicize selected cell Ctrl + N=> Open a new workbook Ctrl + S=> Save the current workbook Ctrl + U=> Underline current selection Ctrl + V=> Paste contents Ctrl + X=> Cut selected contents Ctrl + Z=> Undo last action. read less
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My teaching experience 12 years

Using keyboard shortcuts in Microsoft Excel can significantly increase your efficiency and speed up your workflow. Here are some of the most useful shortcuts: Navigation Shortcuts: Ctrl + Arrow Keys: Navigate to the edge of data regions. Ctrl + Home: Move to the top-left cell of the worksheet. Ctrl +...
read more
Using keyboard shortcuts in Microsoft Excel can significantly increase your efficiency and speed up your workflow. Here are some of the most useful shortcuts: Navigation Shortcuts: Ctrl + Arrow Keys: Navigate to the edge of data regions. Ctrl + Home: Move to the top-left cell of the worksheet. Ctrl + End: Move to the last cell containing data on the worksheet. Ctrl + Space: Select the entire column of the active cell. Shift + Space: Select the entire row of the active cell. Selection and Editing Shortcuts: Ctrl + A: Select the entire worksheet. Ctrl + C: Copy selected cells. Ctrl + X: Cut selected cells. Ctrl + V: Paste copied or cut cells. Ctrl + Z: Undo the last action. Ctrl + Y: Redo the last undone action. F2: Edit the active cell. Ctrl + D: Fill down (copies the content from the cell above). Ctrl + R: Fill right (copies the content from the cell to the left). Cell Formatting Shortcuts: Ctrl + B: Bold. Ctrl + I: Italic. Ctrl + U: Underline. Ctrl + 1: Format cells dialog box. Ctrl + Shift + $: Apply currency format. Ctrl + Shift + %: Apply percentage format. Data Entry and Formula Shortcuts: Enter: Move down one cell after data entry. Tab: Move right one cell after data entry. Ctrl + Enter: Fill the selected cells with the data entered in the active cell. Alt + Enter: Start a new line within a cell. Ctrl + ; (Semicolon): Enter the current date. Ctrl + Shift + ":": Copy the value from the cell above. Ctrl + ' (Apostrophe): Copy the formula from the cell above. Ctrl + ~: Display formulas in cells instead of the results. Worksheet and Workbook Shortcuts: Ctrl + N: Open a new workbook. Ctrl + O: Open an existing workbook. Ctrl + S: Save the active workbook. Ctrl + P: Print the active sheet. Ctrl + F4: Close the active workbook. Miscellaneous Shortcuts: Ctrl + F: Open the Find dialog box. Ctrl + H: Open the Replace dialog box. F4: Repeat the last action. Alt + E, S, V: Paste Special. Ctrl + K: Insert a hyperlink. Ctrl + Space, Shift + Space: Select the entire column or row. Ctrl + Shift + L: Turn on/off filters. Remember that these shortcuts can vary slightly based on your version of Excel and your operating system. These shortcuts are for Windows; if you're using Excel on a Mac, replace "Ctrl" with "Command" in the shortcuts (e.g., Command + C instead of Ctrl + C) read less
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